Microsoft Mail Merge Mac 2011 Free
Microsoft Mail Merge Excel
Microsoft Mail Merge Labels
Mac Word Mail Merge Labels
Microsoft Mail Merge Help

If you’re printing letters with a Word 2011 mail merge, you’ll need to make envelopes for them. You might want to make a mail merge for envelopes for other purposes, too, such as sending out holiday cards or invitations.

Fields in Word 2011 for Mac are an essential part of mail merge, page numbering, and other tasks. Some fields are very simple; others are quite complex. Getting to know Word fields in Office 2011 for Mac is probably easiest if you start with a new, blank Word document in Print Layout view. Rather, you create mail merge documents within Microsoft Word. And you do it this way in Word 2011. Choose Tools - Mail Merge Manager. A small Mail Merge Manager window will appear.

Microsoft Mail Merge Mac 2011 Free

Make sure the Mail Merge Manager is visible; if not, in Word, choose Tools→Mail Merge Manager from the menu bar to turn it on. To merge to envelopes, only the first step of the Mail Merge Manager needs special instructions. The rest of the steps are the same as for merging to a letter. Follow these steps to choose your envelope’s size for the mail merge:

In the Mail Merge Manager, click Select Document Type and then choose Create New→Envelopes.
Word creates a #10 standard business size envelope by default. If that’s the envelope size you need, click OK to close the Envelope dialog and then go on to Step 2 of the Mail Merge Manager.
If you want to use an envelope size other than #10 standard business size, keep reading.
Click the Page Setup button.
Choose a paper size from the Paper Size pop-up menu.
Click OK.
The Envelope dialog returns.
- If the envelope size you need is in the Paper Size pop-up menu, click OK to close the Envelope dialog.
- If the envelope size you need isn’t in the Page Setup dialog, click OK to close the Page Setup dialog to return to the Envelope dialog where you can try these additional steps.
In the Envelope dialog, click the Custom button.
In the Envelope Size pop-up menu, choose a size from the pop-up menu. (Move the mouse cursor to the top of the list to find the envelopes.)
- If the envelope size you need is in the Envelope Size pop-up menu in the Custom Page Options dialog, click OK. Then click OK to close the Envelope dialog. Complete the merge starting with Step 2 of Mail Merge Manager.
- If the envelope size you need isn’t in the Envelope Size pop-up menu in the Custom Page Options dialog, at the bottom of the pop-up menu, choose Custom. Word allows you to provide width and height attributes for your envelope in the Envelope Size dialog.
Click OK to close the Envelope Size dialog; click OK to close the Custom Page Options dialog; and click OK to close the Envelope dialog.
Complete the merge starting with Step 2 of the Mail Merge Manager.

If you need to send batch documents to a group of individuals, the Microsoft Mail Merge feature is a fast and easy way to do it. Let’s review the step-by-step process.

If you need to send batch documents to a group of individuals, for example, an invitation to an event or meeting; the Microsoft Mail Merge feature is a fast and easy way to do it. We previously showed you show to prepare documents using the Mail Merge feature in Word 2016 for Windows, but the process a little bit different for users of Word 2016 for Mac. In this article, we show you how it works.

Using the Mail Merge Feature in Microsoft Word 2016 for Mac

Mail merge is not just for documents; you can use it for brochures, newsletters, or materials for mass mailings. Setting up a document for mail merge is a two-part process, which includes the main document and the data source consisting of the names and addresses of the individuals for each document. Information stored in the data source is used by Word to combine then generate documents for each.

Microsoft Mail Merge Excel

Let’s begin by gathering information for each recipient called the Field Name. A field name contains information such as the name, address, and salutation. Another important part of creating a mail merge document is the Form, which includes information delivered to the recipient. The sample letter below contains a list of fields I will include in each document.

Create Recipient Lists

Launch Microsoft Word, then select the Mailings tab > Select Recipients > Create a New List.

The data source window will appear on the screen. As you can see, the List Fields are already populated with names you could use. Just to be safe, I would remove all of them and use your own to avoid any confusion. Select each field, then click the minus button to remove it. After clearing each field, proceed to enter your own. You can organize each field, using the up and down arrow. When you are done, click Create.

Give the data source a name then click Save.

Microsoft Mail Merge Labels

Populate the fields with the names and addresses of each recipient, when complete, click OK. Note, to add or remove a record, click the plus or minus sign in the lower-left corner of the window.

Mac Word Mail Merge Labels

Insert Merge Fields and Finish Merging Document

Now comes the easy part, inserting your merge fields. Select the Mailings tab, then click Insert Merge Field, then choose your merge field. Repeat the steps to populate your document with the appropriate merge fields.

Save the form letter, select the Mailings tab, then click Finish & Merge button then click Edit Individual Documents.

Microsoft Mail Merge Help

You can then review your documents or print them.

Users of Word 2016 for Windows will notice there are slight differences between both versions. Word 2016 for Mac is ironically reminiscent of Word 97 for Windows. Regardless, both produce the same results.

For more tips and tricks for using Microsoft Office, browse our complete archive of Office articles.